The OMA’s AGM: Locked Out and Let Down

Old Country Doctor’s Note: In my last blog, I downplayed the technical glitches at the Ontario Medical Association’s Annual General Meeting (OMA AGM) because I only had a couple of issues. Turns out a lot of people had much more trouble. My thanks, to Dr. Paul Hacker for guest blogging for me today about those issues. Please sign his petition linked at the end of the blog.

On May 7, a “record turnout” (according to the OMA) of members attended the Annual General Meeting of the OMA. This means that a record number of physicians cleared their weeknight schedule, put clinical obligations on hold, set aside family time and sat down at their screens at the appointed hour. I personally know of emergency physicians who felt attending this meeting was so important that they worked with colleagues, while on shift, to be able to participate in voting on important matters.

And nothing worked.

The purpose of the meeting was to conduct some routine business of the OMA corporation and to consider, debate, and vote on a number of proposals submitted by members.

The routine business went ahead, but the members’ motions were beset with technical snafus.

Even worse, this one annual event where members can hear directly from their leadership, obtain updates and ask questions was blocked for many who had difficulties registering and logging in. They were locked out of our organization’s most important annual event, on their own, with no way in and inadequate help from staff.

The Board’s Response: What It Says and What It Doesn’t

Let’s look at the response from the OMA’s Board Chairs (both outgoing and incoming):

“…we all left the meeting frustrated by the technical and procedural difficulties that occurred as the meeting progressed…”

“The AGM included a significant number of motions and proposals within a limited timeframe, and technical issues related to the hybrid format affected the flow of the meeting and prevented completion of the full agenda before members called for an adjournment.”

Firstly, there is no mention of the registration and login issues. The Chairs completely disregard this as an issue worth addressing to the many members who were shut out completely. (The silver lining for them is that they didn’t have to endure the “procedural difficulties” that have many saying they will never attempt to attend an AGM ever again.)

Second, the email subtly but firmly places the responsibility for the time pressures on members. Those motions were submitted by members, followed all OMA rules, and were duly accepted. The implication that their volume contributed to the problem is a subtle but pointed deflection. Where is the accountability for an organization that has held many members’ meetings in the past and should have a full understanding of how long it takes to properly hear and consider different viewpoints on the issues? Where is the accountability for the unusually cumbersome handling of motions and amendments, when these have been handled well in several past meetings?

A Legal Obligation, Not Aspirational Language

It is important to note that the OMA has a legal responsibility — under the Ontario Not-for-Profit Corporations Act (ONCA) — to ensure that all members can participate reasonably in electronic meetings. This is not aspirational language. It’s a statutory obligation. The OMA is not a tech startup that gets credit for trying. It is a mature corporation with legal duties to its members. The fact that this happened at all, let alone to the extent it did, reflects a failure of preparation, not just execution.

“We Take This Seriously” Is Not Accountability

The OMA, as usual, frames this total failure as a learning moment, with no commitment to report back to members:

“We are committed to working with our CEO, Kimberly Moran, and the leadership team to understand what occurred, identify where improvements are needed, and ensure physicians are well supported for the followup meeting.”

“We want to thank our colleagues for their patience, and continued involvement throughout the evening. Even in moments of disagreement and frustration, physicians continued to demonstrate how deeply we care about the OMA and its governance.”

Well, there is at least that last bit. Members do care about how the OMA goes about its business. Members do care about who represents them at all levels of the organization. And unfortunately, due to the ongoing shredding of the fabric of our health care system, something the OMA has failed to significantly impact, members are quite familiar with disagreement and frustration. We are a resilient bunch, but there are limits. When our organizations are not accountable, not transparent, not fair and truthful about their responsibilities, members lose faith. Many, including myself, have lost faith multiple times.

Members Have Power — And a Petition

But members have power. Members have their own voices. Members have shown, in the debate that was allowed to occur at the AGM, that they can push back on unfair, opaque governance. Similarly, we can push the OMA to own and be transparent about its own failures.

The OMA responds to organized member pressure. That’s one lesson of this AGM. We can apply that pressure to get answers — to ensure the OMA is accountable not just for the things it wants to be accountable for, like ‘technical difficulties,’ but for things like failing to meet its obligation to ensure members can participate in their organization, and then not even acknowledging these issues in its communications.

I have created a petition to demand that the OMA conduct a full survey of members to determine how many had issues, how many were excluded, and how this event has impacted member attitudes towards the OMA. It’s been over three years since the OMA last surveyed members to ask them “how are we performing on your behalf?” If one truly positive thing can come out of this AGM debacle, maybe it can be the resumption of the OMA doing some asking of members, not just telling them.

The petition can be accessed here: https://tally.so/r/44A225

You gave your time. The least the OMA can do is count you.