Information Technology – justanoldcountrydoctor

Use AI NOW to Reduce Bureaucratic Bloat in Health Care

On the heels of my last blog on the Auditor General’s report on AI systems in Ontario, I was asked “how then can AI help in health care?” Certainly policy makers often talk a LOT about how AI can help. Better diagnoses! Faster assessments! Better prediction of which patient is more likely to “crash”! Reduced admin time with the use of AI Scribes! Etc.

These are all valid uses for AI technology. I use an AI scribe myself (following the principle of “trust but verify”in signing off on the notes). I access some evidence based AI software to help me with challenging cases. I always have the final word on what to do next of course, but I would be lying if I said that the tools didn’t help me look after my patients.

However, in a health care system as byzantine as the one in Ontario, there is one area where AI can help almost immediately that is not talked about nearly enough. Given the topic, I get why the many government health care planners/bureaucrats/managers don’t mention this. I’m talking of course, about reducing the number of bureaucrats in health care in Ontario.

I’ve talked about Ontario’s health care system being over bureaucratized many times in the past. But there’s never been a better opportunity to meaningfully cut the bloat. It would be impossible for me to search the entire Ontario government data base to find out how many bureaucrats we have. So………I used an AI search on ChatGPT and Claude AI to review how many managers/bureaucrats we have across all government funded health care agencies in Ontario. (I will put the prompt at the end of the blog for those interested).

Both searches suggested the total size of the health care workforce in Ontario was about 500,000 people. Of that, astounding 90,000-130,000 were non-clinical employees (mostly administrative/support staff). The actual management/bureaucratic layer varied between 25,000-45,000. A precise number was difficult to define, because, in the words of ChatGPT:

“……Ontario’s healthcare system is fragmented across hundreds of entities with inconsistent titles and reporting structures.”

However, given all of that, I think Claude’s estimate of having 85,000 admin/management personnel across all Ontario Health care agencies is defensible. Heck, it’s lower than ChatGPTs 90,000 – 130,000. Claude AI further broke this down and suggested 52,000 of these were in Ontario’s 154 hospitals.

Can AI replace some of these jobs? Replace is probably not the right phrase. There can certainly be a consolidation of the actual tasks required from different jobs, and AI can do those tasks much more efficiently and accurately.

For example, AI can, as of today, help with information movement, repetitive analysis, scheduling, policy retrieval, document generation, compliance monitoring, coordination, coding, and referrals to name but a few examples. All of these tasks are currently being performed by bureaucrats, and it’s virtually certain that there is tremendous duplication in the work being done. There is plenty of software than can do these tasks right now (LeanTaas, Qventus, Nuance DAX to name a few). Yes they are mostly American, but surely can be modified to meet Canadian needs.

The cost savings from reducing the number of bureaucrats can be significant immediately, and frankly enormous as AI continues to evolve over the next five years.

For a case study, let’s look at the University Health Network (I’m not picking on them for any other reason then they are huge!). They have approximately 24,500 employees of which an estimated 4,200 are Admin/management of some sort. Many of these positions are people on Ontario’s Sunshine List (i.e. they make over $100,000 a year). Reducing the number of these positions by 10% should be easily do-able if you have the right AI software.

Then the hospital would save the money right? Especially since Ontario’s hospitals are facing massive deficits? I would say no to that. I would instead say if UHN could cut their admin staff by 420 (which should easily be done), then maybe they could hire 210 clinical staff in return (nurses, physio, rehab, RT, Xray techs etc). Instead they just fired nurses. They would still have 210 fewer positions (so some money saved) but they would have 210 more people who would actually, you know – look at a patient. People who could provide compassionate, front line care and assessments to patients and be an invaluable part of the health care team.

Looking forward five years as AI software continues to evolve, I genuinely believe UHN should set its goal for reducing Admin/Management staff by half (at a minimum). This would allow them hire over a thousand (if not more) nurses to provide that front line care that is so essential to patients well being.

From a system wide perspective, the numbers would be even more dramatic. Currently, Ontario has 38% less inpatient staffing than the Canadian average. In order to just meet the average, about 34,000 more nurses need to be hired. The money for that has to come from somewhere, and I can think of no better place than reducing the admin staffing to find those funds.

I get why the bureaucrats have not talked about these uses for AI. Bureaucracy by its very nature is self perpetuating. But we are facing a serious fiscal calamity in health care with our aging population. While it’s nice to have tools that can help physicians like myself make better diagnoses and provide safer care, the blunt reality is we desperately need more front line staff. No matter how good the tool, it will never be a substitute for the compassion or a real human being providing care. The emotional wellness we experience from having real people look after us at the bedside cannot be understated. We need to adopt bureaucracy replacing AI tools now, and put the money saved in front of patients.

For those interested, this is the AI Prompt I used to get this data: “Review the number of bureaucrats/managers in the health care system in Ontario, Canada. Include ALL health care agencies that are government funded like hospitals, Ontario Health at Home, hospitals, community health centres and more – all government funded health care agencies. Get an approximate number of bureaucrats. Then show where AI can result in cuts to management/bureaucrat jobs right now, and in five years. Use the University Health Network in Toronto Canada as an example to show how many bureaucrat/management jobs could be trimmed, allowing them to funnel resources to hiring front line clinical personnel like nurses.”

Auditor General’s Report on AI Highlights Failure of Ontario’s Health IT Bureaucrats

There’s currently a lot of talk about the recent report from Ontario’s Auditor General on AI Scribes. The headlines seem mostly to be dealing with the fact that she found numerous AI Scribe generated reports had errors. The errors happened for various reasons, including AI hallucinations, transcription errors, incorrect entry of medications and so on.

Ontario’s current Auditor General, Shelley Spence

However, to my mind, that’s not the real story.

I feel somewhat conflicted in saying this next part, mostly because I think I generally have a reputation for being an advocate for physicians, their views and their well being. However, the blunt reality is that we are all required to check any report that’s generated by an AI scribe before we sign off on them. Physicians, being human, will make mistakes. For example, this past weekend, I got a message from a colleague of mine, pointing out an error that had been made in an AI-generated note on a patient I saw. That was my fault for not double checking. I think to try and blame some software for those kind of mistakes would be inappropriate.

No, the real story is the continued ineptitude of the healthcare bureaucrats at the Ministry of Health who are in charge of health care IT systems today. If one does a deep dive into the Auditor General’s report, there are many, many legitimate question she has, all of which the hard-working taxpayers of this province deserve an answer to.

In particular she found gaps in how these AI systems were evaluated by Supply Ontario, Ontario Health, and to a certain extent OntarioMD. Yes there were three agencies all involved, triplicating the amount of work necessary and adding to the confusion.

Heck the issues began right from the initial procurement stage. The weighting given to different criteria revealed a fundamental misalignment of priorities. The accuracy of medical notes generated by AI scribes accounted for only four per cent of points awarded to potential vendors, while domestic presence in Ontario was weighted the highest at 30 per cent. Data privacy/legal controls were weighted at 23 per cent and system security controls at 11 per cent.

Think about that for a minute. You could have software from a poorly run company, that was completely inaccurate in its transcription and system security, yet still have it approved if it happened to be Ontario based. Yet a company with the best transcription and system security would lose, if it was from out of province. Even Spence was shocked by this, stating, “In my mind, that doesn’t make sense….when we’re dealing with personal information and we’re dealing with artificial intelligence, I think security is of the utmost importance.”

Additionally, the evaluations didn’t actually watch vendors operate the software in real time! There were no live test. Vendors were apparently given recordings and ran the system offline learning. Spence said, “this allowed vendors to potentially overstate their compliance with security and privacy requirements.”

Well, duh!

Worse, 11 of the approved vendors for AI software didn’t actually meet the mandatory submission requirements. They got approved anyway. Five didn’t even submit risk assessments and privacy impact assessments as part of their bid process. They got approved anyway.

This kind of amateurish, ineffectual assessment is supposed to help increase confidence in healthcare IT?

Most damningly, it appears from the auditor general’s report that there is a broad absence of strategic governance. The auditor general benchmarked the AI strategy against Canadian and international public sector organizations and found that there were no specific actionable items, no clear plan to prioritize AI use across ministry areas, and did not identify any prohibited AI practices or areas where technology posed an unacceptable risk.

Essentially, this report paints a picture of Ontario Health/Supply Ontario/Ontario MD approving AI systems through a process that underweighted accuracy, did not require live demonstrations, accepted incomplete documentation and failed to assess bias risk. All while having no clear plan to rectify these gaps going forward.

The thing is, this kind of insanity has been permeating the politics of IT health systems for decades. I’ve written about the bloated and inefficient bureaucracy for years now. The lack of ability to get a truly integrated health care system speaks to a lack of vision and focus in the bureaucracy. It’s incredibly discouraging that it continues unabated after all these years. It seems that no one has the knowledge, wisdom, ability to fire the incompetent bureaucrats, streamline the process by getting rid of multiple agencies, and apply an overarching vision for health care IT.

And yet, instead of fixing the bureaucratic mess first, streamlining health IT infrastructure, and developing on overarching health IT vision, Ontario is instead now going ahead and launching a Provincial initiative to create a province wide primary care medical record system. The people in charge of choosing the software for this? The same bunch who botched the AI scribe issue.

I can’t wait to read the Auditor General’s report on that one in, say 2029.

Artificial Intelligence is Naturally Stupid

Over the past two years, there has been an explosion in the amount of artificial intelligence (AI) software available, not just to healthcare professionals like myself, but to the general public. In many ways, AI has been quite helpful. I myself have been using AI scribe software in my office for close to a year now. The software listens to the conversation I have with my patient, and automatically generates a clinical note.

The AI scribe has been an enormous benefit to me. My medical notes are much better (also somewhat more detailed). I also save one hour of admin time a day (!) As an aside, this is actually a reason why the government should fund AI scribes for physicians. Under the new FHO+ model, we are paid an hourly rate for administrative work. Surely, saving five hours of physicians time a week is worth the government purchasing a scribe for physicians.

There are also some significant benefits for patient care. Another piece of AI software I use (that’s restricted to health care professionals) helps me with challenging cases. I am able to put the symptoms and test results into the software and it generates a list of potential diagnoses, and suggestions for next steps. It can also recommend treatments for rare conditions.

The general public can also benefit from AI. I recently had a little bit of trouble with my trusty 13-year-old SUV. I put the make and model of the SUV into a commercially available AI, put the symptoms in, and it generated a list of potential causes based on known issues about my SUV.

To be abundantly clear, I would never attempt to fix a car myself. Just as, with all due respect, patients should never, ever attempt to implement a treatment plan for themselves. What AI did do is give me the ability to have an intelligent conversation with the auto mechanic about the situation. And, dare I say it, allowed me to ensure that the mechanic was not trying to pull the wool over my eyes. (My vehicle is now fixed and running very smoothly.)

But along with the many benefits of AI software, there is, of course, potential for harm. This can range from ludicrous to dangerous.

The phenomenon of AI scribe hallucination is well known to physicians like myself. I have seen it in my own software, and it is the reason why I always read the note before I paste it into the patient’s chart. Admittedly, some of that is laughable :

Hopefully this is an AI hallucination of my skills, as opposed to the software’s judgement!

Additionally, the reality is that AI scribes can’t often put a patient’s lived experience (which is so important to building a relationship with a patient) into a note. My colleague Keith Thompson had a superb post on LinkedIn talking about how the AI scribe failed to recognize his personal interactions with an Indigenous patient, particularly with respect to understanding generational trauma.

Sadly, there have been cases where actual harm has been caused by AI. Grok is currently being investigated for generating sexualized images without consent, including those of minors. This causes severe emotional distress and real harm to the victims. There have also been concerns that AI chatbots are helping or suggesting people harm themselves. No one wants any of this stuff to happen, including the people who write AI software. But it has happened.

All of which reminds me of something that my computer science teacher in high school was fond of saying. (Note to my younger readers, and particularly my sons if they ever read my blog: Yes, there actually were computers when I was a teenager. I am not that prehistoric!)

How I’m viewed by my younger colleagues and my children!

The redoubtable Mr. Williams always implored:

“Do not forget, computers and software are actually very very stupid. They can do some things very fast, but they can only do what they are told.”

It’s a piece of wisdom that still holds true today.

With processing speeds almost infinitely faster than when I took computer science, computers can do multiple calculations very very fast. My desktop computer, which is a few generations old, can run 11 trillion operations a second. Heck my phone, which itself is 4 years old, could probably run a fleet of 1980s Space Shuttles. Speed is not the problem now.

The problem is that these computers and software still don’t actually have the ability to “think” outside of their parameters. They only do what they are programmed to do. If for example, they are programmed to answer questions asked by a user, but they are not given specific rules to avoid illegal answers, well, they will answer the questions directly. If the programming contains an inadvertent error (someone entered a “0” in the code, instead of a “1”), well, then the software will NOT be able to realize that was a mistake, and will carry out calculations based on the wrong code.

It is true that software is increasingly being taught to “look” for errors. But again, the software can only see the errors it is programmed to look for. It can’t find inadvertent errors and it can’t “think outside of the box.” They are, for lack of better wording, too stupid to do so.

All of which is my fancy and longish way of saying that while these new tools are great, at the end of the day they simply cannot replace the human experience. Just as the software couldn’t recognize the generational trauma of an Indigenous patient, there is a lack of “gut instinct” present. That feeling you have when you are missing something, and you know a patient is sicker than they may seem. It’s a trait that seen in our best clinicians, and one that no programming can replace.

Using an AI tool is just fine. But for my part, I’m going to agree with Mr. Spock:

Patient Accountability ESSENTIAL for Health Care Systems

Canadians want a high functioning health care system. This requires (but is not limited to):

appropriate funding
a seamless electronic medical record
strong support for Family Doctors (the back bone of a high functioning health care system)
a “Goldilocks” level of oversight to ensure the needs of Canada’s diverse areas are met
and much more

But one essential feature that is not talked about nearly enough is patient accountability.

Doctors diagnose and treat patients. More of us (thankfully) are also discussing proactive measures to prevent people from getting sick (appropriate screening, lifestyle tips, advice on menopause/andropause etc).

BUT patients also bear a vital responsibility in their own health outcomes. When patients are accountable—meaning they are informed, engaged, proactive AND use the health system appropriately—health systems perform better. In contrast, passive, non-adherent patients who misuse health care will strain health systems.

What exactly is patient accountability? Partly it’s the degree to which individuals take responsibility for managing their health. This encompasses adherence to prescribed treatments, lifestyle choices, attending medical appointments, following preventive care recommendations and so on. Certainly patients who adhere to current guidelines for, say, diabetic care, will have fewer complications and wind up in hospital less and use health care resources less overall. This is why investing in proactive teaching for diabetics has been shown to not just improve health care outcomes, but also the cost to the health care system.

Patient accountability cannot exist without adequate health literacy. Patients must understand medical terminology, navigate health systems, and assess risks to make informed decisions. Without health literacy, patients cannot be expected to manage their care effectively. A diabetic patient who learns to read food labels, monitor blood sugar, and adjust insulin levels exemplifies accountability in practice. When one looks at just how disjointed our current health care system is, it is clear we have much work to do to improve health literacy amongst our patients – and that dollars spent to promote this, will be money well spent.

But patient accountability also refers to how patients use the health care system. Our health system is under pressure from growing demand, finite resources, and rising costs. Patient accountability plays a pivotal role in mitigating these challenges.

Non-adherence to treatment alone is estimated to cost billions annually in avoidable hospitalizations, emergency room visits, and disease complications. For example, failure to take antibiotics properly can lead to resistant infections requiring more intensive care. Likewise, patients who frequently miss appointments or use emergency departments for non-urgent needs place undue strain on systems designed for more acute care.

By contrast, when patients manage minor issues at home, access preventive care on schedule, and comply with physician recommendations, they reduce unnecessary utilization of high-cost services. This not only frees up resources for patients with more serious needs but also ensures that funding is directed toward value-based care rather than avoidable interventions.

During my time in practice, I have only seen one government paper that talked about patient accountability – the (in)famous Price-Baker report of 2015. Written by lead authours Dr David Price and Elizabeth Baker, and including luminaries like Dr. Danielle Martin on their expert committee, one of it’s ten principles stated:

“The system is built on joint accountability: Each primary care provider group is responsible for a given population and their primary health care needs. Both provider groups and citizens are expected to use the system responsibly.”

Since then of course I have yet to hear Drs. Price/Martin or any of the other authours talk publicly about patient accountability.

How does this work in other countries?

In Finland, patients are told they have the right to good care that respects their opinions and ensures that there is informed consent with treatment. This onus is on the doctors. BUT, Finland also puts accountability measures on the patients in the form of user fees. They are generally nominal, but they are there, and I would suggest, serve to make patients think about whether they are using the health system wisely.

In Norway a similar concept applies. Health care is heavily subsidized by public health insurance. However there are user fees up to a prescribed annual maximum (currently around $250 if I’ve done the currency conversion correctly). After that, all your health care needs are covered (nobody goes bankrupt if they get cancer).

Then we have the Netherlands. There you are required by law to purchase health insurance (there are many providers apparently). There are various packages from basic to more comprehensive and the costs vary. There is also, unsurprisingly, a deductible, known as Eigen Risico, which you have to pay, before your insurance kicks in. It’s mandatory.

I picked these three countries as examples because not only do have a reputation for providing excellent health care, but because they are often talked about in glowing terms by the two physicians who seem to be driving the change in Primary Care in Ontario, Dr. Jane Philpott (Chair of Ontario’s Primary Care Action Team) and Dr. Tara Kiran (principal investigator for the ourcare.ca project)

Dr. Philpott frequently mentions countries like Finland/Norway, not just in her book (Health for All) but in various interviews. Dr. Kiran has frequently mentioned the Netherlands. They have generally spoken in glowing terms about how well the health system works in those countries and how almost everyone has a family doctor there.

I’ve also never heard them talk about how those countries require patients to be accountable for how they use the health care system.

Currently, our health care system is poorly rated compared to its peers. Canadians want, and deserve a better system. But in order to get that, we need to recognize that preserving our health care system is a shared responsibility. Despite what the politicians say, you should NOT be able just to walk into a health care facility and automatically expect it to be perfect. Rather, we should all recognize that we taxpayers own the system. As owners, we have a responsibility to use it fairly, wisely and appropriately. And yes, that means putting in mechanisms like deductibles to ensure people think about how they use health care.

Or we can carry on with a health system in a perpetual state of crisis. The choice really is up to us.

Sunday Snippets: Dec 1, 2024 (ft. Bonnie Crombie, Vaccines, Microplastics and more)

Item: More and more family doctors are turning to AI scribes to reduce their workload. Many physicians in the article state time saving is the main driver for adopting these scribes.

My thoughts: I’m piloting an AI scribe right now with my Health Team. It can reduce the number of hours spent on paperwork. However, one does need to review the note dictated to ensure it’s accurate (a few examples of mistakes so far). The notes also tend to be wordier than my own notes. Finally, it’s really important to review the examination section of the notes – as the scribe has no way of knowing what a patient “looks like” and it’s up to you to ensure accuracy.

There are of course some privacy concerns. That’s why I like the fact that the scribe I’m using is not integrated into my Electronic record. That way the patients name/date of birth/health card/other identifying information does not get sent into the ether when the scribe generates a note.

My hope is the government settles on one scribe (after appropriate vetting) and pays for all physicians to use it. This will have significant positive benefits for health care.

Item: Ontario Liberal Party Leader Bonnie Crombie has launched her first campaign ad. She blames current Conservative Premier Doug Ford for the shortage of Family Physicians.

My thoughts: It’s a bit rich for the Liberals to blame the current government for the doctor shortage when most of the problems with family medicine began during their tenure. But, just as federal/national elections are won based on the cost of living/inflation (the big reason why Trump won), provincial elections in Canada are often lost based on how the current government is managing health care. And this truly is Doug Ford’s Achilles heel.

I know it seems like Ford’s handlers have him convinced that he can win a third term if only he calls an early election. But the blunt reality is that an early election call will be viewed as cynical even by people who will vote for him. Similarly the $200 Ontario “rebate” cheques are going to be viewed as a bribe.

Will Ford win a third term? I don’t know. But I doubt it will be as easy as he or his handlers think. He really needs to take some significant steps between now and the spring on health care. If only some would give him advice, and on more than one occasion.

Item: We’ve all heard about the rise in measles cases across the country and in the U.S. It seems that now Whooping Cough is also on the rise.

My thoughts: Jeez. Get vaccinated and get your kids vaccinated already people.

Item: On that note, it seems very few adults in the United States are getting updated Covid/Flu and RSV vaccines, even in high risk populations like nursing homes.

My thoughts: Life expectancy in the United States continues to fall. These two articles are not unrelated.

Item: Microplastics have now been found in the human brain.

My thoughts: Not nearly enough attention is being paid to this story. There are significant red flags for the harm that microplastics can do to human health including increasing the risk of dementia/heart disease/stroke and reducing fertility and sexual function. While it’s true that most of the studies raising alarm have been in labs or in animal models that don’t give a complete picture of the effect on humans, there are just too many concerns to ignore. We need an urgent review of microplastics (along with a review of all the processed garbage in the North American diet).

Item: A great article in the Annals of Family Medicine shows that when your doctor is away, there is LESS downstream use of ER and associated health care costs if you see a doctor in the same group practice than in a walk in clinic.

My thoughts: This is yet another reason why expansion of scope of allied health professionals is a bad idea. Rather than getting your care fragmented between health care workers who don’t have your full health history – the ideal is to support your family doctor to make sure whoever is covering can see that information, to give you better care. And on that note….

Item: Ontario is going to allow the further expansion of scope of nurse practitioners. PEI is going to allow physiotherapists to order X-rays.

My thoughts: Go read the article from Annals of Family Medicine above. This move (to expand scope) will eventually be shown to have been a big mistake.

Item: Excellent (and unusual for the Trillium – ungated) article on the aging population of family physicians in Ontario and what it could mean for the future.

My thoughts: None of this is surprising. Four of the five doctors in my clinic are late 50s or older. We are heading for a real problem if we don’t immediately support family medicine now.

Item: I somehow missed this but it seems that Australia just had its worst flu season on record.

My thoughts: I wrote this in 2017 warning that our health care system couldn’t handle a bad flu season. The situation is worse now. I don’t know what the flu season will be like, but if it’s a bad one we will see a proliferation of horror stories about health care. At the risk of sounding like a broken record – get your flu shot people. Keep yourself safe.

Yours truly getting his flu shot this year.

That’s it for this week. I’m away next week. Might have a blog later on a specific issue that is making Ontario an undesirable location to practice medicine. Back in two weeks with more snippets.

Actually, Ontario Does NOT Have a Shortage of Family Physicians….

You’re probably wondering if I’ve lost my mind. The media is currently littered with stories about how 2.3 million people in Ontario don’t have a family doctor and how that number is expected to double in two years. Family practices are closing down. In Sault Ste Marie – over 10,000 people are about to be orphaned (left without a family doctor). The Ontario Union of Family Physicians just held an event geared towards helping family doctors leave the profession.

How out of touch must I be to make the assertion, as I did on CTV news recently, that we don’t have a shortage of family doctors?

Truth be told, there is an important distinction that has to made, which is key to solving the orphaned patient crisis. There are family doctors, and there are family doctors who are willing to work in a comprehensive care family practice like I do.

According to the Ontario Medical Association (OMA) website, there are over 15,000 members of the Section of General and Family Practice. These doctors have got their medical licence, are qualified to practice in Ontario, and are able to practice family medicine without any further regulatory hurdles (like getting foreign doctors licensed would entail). There are likely many more as some doctors with a family practice billing licence don’t choose a section – but let’s go with 15,000.

What’s really telling is that only about 9,300 are in what’s called a PEM (Practice Enrolment Model – where a formal agreement exists to run a family practice). The number that are in Fee For Service alone (without an agreement) but still run a practice, is likely only a couple of hundred. So at most we have 9,500 comprehensive care family doctors. The other 5,500+ do something else (hospital only work, clinical associate work, walk in, etc).

From the OMA website. PEM + APP is about 9,300. This would be the number of docs with a formal agreement to run a family practice.

There’s a myriad of reasons why comprehensive family practice is so unappealing, but let’s look at the two main ones.

1)Decreasing net incomes over the years. It is of course, unpopular to talk about the money doctors make. The OMA has historically felt that the general public views doctors as “fat cats” and “part of the rich elite.” So they’ve shied away from talking about physicians incomes or trying to positively frame that discussion – with predictable results.

As Boris Kralj (PhD in Economics, Adjunct Asst. Prof at McMaster and former Staff at the OMA) points out, net income for family physicians has fallen drastically over the past 20 years.

My thanks to Dr. Kralj for allowing me to share his graph.

2) Increasing Admin Burden. I think everybody has heard how family doctors now spend up to 19 hours a week doing administrative work, ON TOP of the time they spend seeing patients. This work is unpaid of course (there is no fee code for admin work). On a personal note, in about 2004, my office, which was already electronic, got a vpn (virtual private network). This allowed me to connect to he office from anywhere in the world. Initially, I thought it was great. I would go on vacation, spend 20 minutes a day taking care of messages and when I got back from vacation – I would not have the backlog of messages to deal with.

This past summer, I went on a hiking trip with one of my sons. He pointed out that I was now spending over two hours a day going through labs and messages. Essentially, family doctors don’t have any vacation now. I don’t care what your job is or who you are, a life without any breaks is unsustainable.

Me last summer, by a lake, on vacation, checking my office messages and lab work (dummy chart)

What can be done about this? How does one make family medicine more appealing? This may rub some people the wrong way but the first step is simple. Pay family physicians more. In Ontario, the most common fee billed by a family physician is about $37. (The last time I got a haircut, I paid $40). Out of that $37 the family doctor has to pay their nurse, receptionist, rent, cleaning, supplies and so on. Gets used up pretty quickly.

Additionally, you need to pay physicians for admin work. If there is 19 hours of admin work that needs to be done – it’s only fair that work is paid for. There are people who are skeptical this will work. To them I would point out that British Columbia has gotten 700 more family doctors since increasing the pay to family physicians.

You mean if you increase the income for a job, more people will apply for it? Who knew?

B.C. isn’t even the province that pays physicians the most. That’s arguably, as I have written before, Manitoba. Saskatchewans new deal is also much better than what Ontario offers.

The second aspect is to reduce the admin burden for all physicians. Many experts suggest this is a process that will take time. They are the same experts that oversaw the increase in Admin work for physicians with “oh it’s just one extra click or it’s just a simple form”.

To reduce the Admin burden significantly, one needs to drastically revamp digital health care. Get rid of eHealth Ontario and OntarioMD, and run all decisions through the Digital Health Branch of the Ministry of Health. It’s too late to unify all of our electronic medical records, but you can approve one (and only one) patient app that will allow patients to access and transfer their records to the physician of their choice to reduce duplication and waste. That’s the kind of bold steps that we need to take, not just crowing about the fact that doctors don’t have to sign hearing aid forms any more.

Look we already have 5,500 licensed family physicians in Ontario able to open up a practice. If 40 per cent did so, it would end this crisis immediately without having to resort to years long plans of modifying licensing and training requirements for foreign graduates (who in fairness are generally very good).

Do our leaders have the boldness and vision to do the right thing?

Meditech Expanse – How Do I Hate Thee?

Authour’s Note: After another frustrating time of dealing with our hospital’s health information (?) system, Meditech, I felt compelled to re-publish my altogether horrid attempt at poetry.

Meditech Expanse – How Do I Hate Thee?

How do I hate thee? Let me count the ways.
I hate thee to the depth and breadth and height
My soul does retch when my eyes see your sight
Beginning to end, Expanse does torment
I will despise thee all my living days
Most un-needed code, for us a true blight
I hate thee truly, you dim all good light
Hate thy order entry, makes my mind craze
I hate thee with passion I will not excuse
In my Nuance, errors show up like wraiths
I hate thy med rec so I turn to booze
With my lost joy, I hate thee with the death
and anguish of soul, wrought by those who choose
This Expanse that shall surely take my last breath

– with profuse apologies to Elizabeth Barrett Browning, authour of the original “How Do I Love Thee?”

Screenshot of the highly cluttered and remarkably UN-intuitive Meditech Expanse Home Screen found on the web, presumably from one of their training modules. Patients listed are fake.

#Docxit on the Rise, Means More Trouble for Our Health System

Acknowledgement: I want to thank my friend Dr. Graham Slaughter for coming up with the term “Docxit”. Graham is not only a brilliant internist, but is incredibly talented at wordplay and music. Plus, he has really thick, lustrous wavy hair!

A bunch of stuff has come to my attention recently in my social life and on my social media feeds. I’m saddened by all of these and even more saddened by what this means for the residents of Canada.

Item 1: a friend of mine in her early 40s confided she is going to give up her family practice. She loves her patients, but the admin burden and the poor remuneration make it no longer feasible to do this work.

Item 2: two more friends of mine, also in their 40s, are actively making plans to leave medicine altogether. One of them told me she knew four family physicians (all in their 40s) who left this year alone, and two others in their 30s who have moved out of country.

Item 3: I came across a social media post from a friend of mine from my days in OMA leadership announcing he was now a real estate agent. Amongst the people congratulating him on passing his real estate exams were other physicians also saying they were look at ways of getting out of medicine.

Item 4: The family health organization I’m part of in the Collingwood area has gone from 52 family physicians to 47 as some have retired without finding a replacement, despite trying.

Provincially of course, there are many more such stories. Three family doctors in the Ottawa area left their practices earlier this year. Twenty per cent of family doctors in Toronto are planning on closing their practices in the next five years. The list goes on.

It’s not just Ontario. British Columbia is facing a “dire picture” when it comes to family physicians. Doctors Manitoba, through their excellent (now past) president Dr. Candace Bradshaw, pointed out the need for more doctors on more than one occasion. I could probably find articles from every province highlighting issues with recruiting and retaining physicians, but you get the point.

Doctors, it seems, are looking at leaving the profession (for either retirement or other jobs) in alarmingly high numbers. This phenomenon, dubbed Docxit by Dr. Slaughter, is happening at a time when our health system can arguably least afford it (if it ever really could).

This is particularly a concern as our younger physicians seem to be more likely to quit. A report by Statistics Canada suggested that up to 47% of physicians with less that 5 years experience are intending to leave or change jobs in the next three years. To be clear, they are not intending to retire, just do something other than what they’ve trained for.

This phenomenon is not just present in Canada. The American Medical Association is concerned about “Medicine’s great resignation” as 1 in 5 physicians in the U.S. are also planning an exit in the next two years.

The situation in Europe would appear to be even more dire. The Politico article I linked to states that seven million people in France do not have a family doctor, with more family doctors retiring than setting up a practice. There is a shortage of two million health care workers in Europe. Brexit has badly worsened the shortage of doctors in the United Kingdom. Spain is running out of doctors. And so on.

Once again, those leaving appear to be over represented by younger physicians. It’s so bad that European Junior Doctors (an association of younger doctors in continental Europe) issued a press release warning the health care system there was going to collapse.

What’s going on then? Why are so many doctors leaving? I mean, despite the few (but loud) vociferous miscreants on social media, being a physician is still the most respected profession in the world (at 83% we’re tied with farmers and scientists). Studies show that Canadians trust their doctors to make the right choice for them and are afforded a measure of leeway that politicians and bureaucrats must surely be envious of. And you know that stereotype about first generation South Asian immigrants always wanting their kids to grow up to be doctors because of their status in society – it’s true (trust me, I and many of my friends lived it).

But the reality is that over the past ten years, practicing medicine has devolved to where it is no longer about caring for patients (which is what all good doctors want to do). In Canada, it’s been about fighting bureaucracy. With doctors now spending up to 19 hours a week doing paperwork (that’s a half a work week for most people) or fighting nameless, pointy headed, basement cellar cubicle dwelling bureaucrats to get them to actually pay for surgery that a patient needs, medicine is now more about who can do paperwork better than who can promote health care better.

In the United States, the rise of corporate entities eating up private medical practices has fuelled an explosion of a different kind of paper work, all with its own stresses. One study suggested that each physician spends almost $83,000 U.S. a year interacting with insurance companies.

Add to that the ludicrous number of options and waivers and liabilities and I sometimes think it’s easier to understand Einstein’s Theory of Relativity than it would be to understand U. S. Health Care. Dr. Glaucomflecken does an excellent job of explaining the frustration here:

I don’t know what the reasons for #Docxit are in Europe, but I imagine they are similar. The over bureaucratization of medicine is taking its toll everywhere. As was stated in the Politico article:

“At its core, it’s really that there is the perception that potentially medicine is no longer an attractive career choice, a choice for people to stay in for a whole career. And this will really endanger the sustainability of health care systems in future,” – Sarada Das, secretary-general for the Standing Committee of European Doctors (CPME)

There are so many crises in our health care system right now, it’s honestly hard to keep track. But two things are for certain. First, we won’t be able to fix health care without retaining doctors. Second, as more doctors opt for Docxit, we would appear to be doing a lousy job at retention.

Never Been a Better Time to Slash Bureaucracy, Inefficiency in Health Care

Recently, I was honoured to have been invited to participate in a debate hosted by the London and Area Muslim Healthcare Professionals group. The topic was a current hot button issue in health care:

“ Integrating private funding into Canada’s publicly funded health care system will help improve access, quality and equity“

I wound up having to speak against the motion, even though I actually do support the concept of increasing private sector involvement in health care with strong oversight. (I can already hear the usual suspects alleging I believe in “Two Tier American Style Health Care!”)

It’s a challenge to come up with ways to advocate for a position you don’t truly believe in, particularly when your opponent is the incomparable Dr. Saadia Hameed Jan. This woman is brilliant. Became a physician in an extremely patriarchal country (Pakistan), was an anchor on their national television service, then wound up doing more training in Canada and rose to the ranks of associate Professor at Western all the while maintaining a family practice. I had to be on my toes for this one.

Yours truly, and the amazing Dr. Saadia Hameed Jan

In the process of trying to figure out what to say, one fact continued to stand out in my mind. While one can argue about the merits of private funding, no reasonable person with any familiarity with our health care system could argue that it’s efficient.

During the debate I brought up the story of a patient of mine with cancer. She needed to see a surgeon, a medical oncologist and a radiation oncologist. When she got to the surgeon, the surgeon couldn’t access the actual imaging I had done (did have the written report, but any surgeon will tell you they want to see the pictures). The medical oncologist didn’t get the pathology report (fax machine blurred) and radiation oncology didn’t get a couple of things either.

All of which meant my patient had completely unnecessary delays in treatment. We all know that delays in treatment lead to worsened health care outcomes.

Yours truly desperately trying to hold his own at the debate.

Did the situation eventually resolve and my patient start treatment? Yes of course, after some running around and re-faxing of information and so on, but the point is that there was rather a lot of wasted time.

And that really was the genesis of my position in the debate. We have so many inefficiencies in our health care system right compared to other countries and all of that leads to waste.

Let’s look at a comparable patient in Turkiye. (Full disclosure – I do consulting work for Medicte, a medical tourism firm that provides cost effective health care services for Canadians in Turkiye). In Turkiye, my patient would have her entire health history accessible to her via eNabiz, an app on her phone that’s free to all citizens of Turkiye and allows them access to their health records. On going to see the surgeon, she would have been asked to consent to the surgeon looking at her health files, which would have allowed him, through his own software, to look at the images directly. The two oncologists could have gotten everything they needed right away as well.

Now take this patient, and multiple by 40 million Canadians, and just think of how much better everything in health care would work if we had such a system. No more specialists not getting full information. No more pharmacies losing prescriptions. No more need to repeat tests because you can’t access the tests that were done a short time ago.

Dr. Jan eloquently defending her position at our debate. (I cropped out the image of me sweating buckets!)

The really frustrating thing is that our politicians have known all along just how inefficient our health system is. Heck, Matthew Lister, a top health systems executive and now consultant wrote back in 2011 (!) that our health system had far too many bureaucrats. Back then we had 10 times as many health care bureaucrats per capita as Germany (!). Having watched health care devolve over the past decade, I dare say that ratio is worse now.

Just one example (albeit an important one) is the mess that is the digital health system in Ontario. The Ministry of Health has a digital health branch. Then you have a separate government funded arms length agency eHealth. But wait, there’s yet ANOTHER government funded agency, OntarioMD. This is complete nonsense. You don’t need three agencies to run digital health. Get rid of two of them already and have one unified vision for digital health.

I met with all three agencies during my term on the Ontario Medical Association Board and while it’s true that they are all staffed by nice people (except for one bureaucrat who’s a grade A prick), the reality is they often had competing visions for health IT and frankly, weren’t able to articulate a clear reason for their existence, or a vision for the province.

Now multiply this by all the other areas in health care and you get my drift. As Lister wrote:

“Our current health-care processes are lethargic, inefficient and unproductive. Excessive approvals (“courage in numbers,” in the words of one health-care administrator) hinder decision-making. Overproduction of documentation was cited as a necessary waste to accommodate the whims of bureaucrats.“

Health Systems and High Performance Operations Executive, Matthew Lister

This is why we have ridiculous situations in Canada like that of Christine Kaschuba, who’s had to wait years for badly needed scoliosis surgery, and now finds that she may not get it at all because the bureaucrats can’t decide whether or not to pay for the procedure.

Look, I realize that Canadians value our health care system and as such are always going to have strong opinions about the role of private companies in health care. But if we value health care so much, we should also hold our politicians to account, and ask them why we waste so much money on needless bureaucrats in the first place. Who would object to a more efficient health care system, where money is spent on doctors and nurses, as opposed to the loathsome bureaucrats who contribute to Ms. Kaschuba’s suffering.

Dr. Katherine Smart, past president of the Canadian Medical Association, said last year that the health care system is “collapsing all around us“. Surely if that’s the case, there has never been a better time for our politicians to show the courage, leadership and chutzpah needed to re-organize and reduce the health care bureaucracy and transform our health care system. Is that really too much to ask?

The Admin Burden That’s Really Killing Family Practice

Recently, there’s been a lot of talk about the “administration burden” faced by family physicians. The Ontario College of Family Physicians estimates family doctors spend up to 19 hours a week on “paper work”. Given there are only so many hours in a week, the more hours spent doing paperwork, the less hours seeing patients.

It also contributes to situations where people just get too frustrated with family medicine, and quit. Twenty percent of Toronto family doctors are planning on leaving within five years. This bad karma is not lost on medical students, who, as I mentioned in a previous blog – are avoiding family practice like the plague, worsening a crisis that has been years in the making.

But what exactly is this “administration burden”? What’s the “paper work” that is driving us all to frustration? I would argue it’s not paper per se, it’s digital.

That’s not to say there isn’t paper. I frequently get asked for completely pointless sick notes from employers, impractical forms to return to work and seemingly useless – “we agreed your patient was permanently disabled, but we want a one year update to make sure your patient is still permanently disabled” forms from the pointy headed bureaucrats at insurance companies. But I’ve taken a somewhat mercenary approach to those forms in order to keep myself sane.

A sick note costs $20 and takes about a minute to write. A form the insurance company asks for usually takes a few minutes to fill out and I charge $40-$175 depending on the form. I reconcile the fact that these forms are a burden, with the fact that at least I make money out of them. While somewhat unscrupulous on my part, it keeps me from totally blowing my lid whenever I see one of these.

No the real admin burden comes from the completely absurd and unrelenting avalanche of reports/lab work/follow up notes – all of which present to me in a haphazard way, seemingly designed to drive me to psychiatric medications.

I took the Friday of Eid ul Fitr off to celebrate with my family. On Saturday, I logged into my Electronic Medical Record (EMR), correctly realizing that if I waited until Monday, the EMR inbox would crush my sorry soul.

Unsurprisingly, I had a total of 75 labs/reports/messages about patients to review. It wasn’t so much the number of items to take care of, (truly if they were straight forward it wouldn’t have been too bad). It was rather how badly and inefficiently the information came to me that sucked all of the happiness I had enjoyed on Eid from my spirit.

One method of getting information to me is via a system called Hospital Report Manager (HRM). I look at HRM in my EMR and see a report on a renal transplant patient from Sick Kids. But the note was “uncategorized” which meant that I had to go into the HRM software and enter the category “nephrologist” in the report. The VERY NEXT report in my HRM in box was……the exact same report on the exact same patient, but this time HRM had categorized the report as being from a cardiologist – so I had to go in, change the report once again to “nephrologist” and I now have two copies of the same report.

By the way – Sick Kid’s hospital provides exceptional medical and nursing care to my patients, but ever since they switched their hospital IT systems to a company called EPIC there has been no end of issues like this. The only thing that software is epic at is causing physician distress.

That’s not all. HRM has more goodies awaiting for me. There’s a report from my colleague Dr. Collings on his expert management of a wrist fracture on one of my patients. Thorough, comprehensive, and well done. Except HRM has auto-categorized him to be a gynaecologist So yes, I either have inaccurate information in my patients chart, or I go back and re-categorize the report to reflect that Dr. Collings is an orthopaedic surgeon.

Next up, HRM has a report from an Emergency Room physician about a patient who was seen and apparently had some abnormal bloodwork. Not life threatening, so asked to follow up with me. Only problem is the blood work from the hospital doesn’t come to me via HRM. Now I have to go to that patients chart, and access yet another system called OLIS, log into that and download the lab work from the hospital. But wait the note from the ER was unfortunately late getting to me (about 10 days out). OLIS is set up to auto download for the past seven days, unless I click more buttons, and back date – which I have to do.

Next up, a report from HRM that a patient of mine had a Covid swab done. But HRM won’t tell me if the swab was positive or negative. Just that it was done. Now I go back to that patient chart and access OLIS where the result is, adding yet more steps to my day.

Next come messages (yes, that’s on top of HRM and OLIS). I note a message from the local Shoppers Drug Mart asking for a renewal of blood pressure medications for a patient of mine. Only problem is that a brief look at the chart shows I sent a one year supply of that same medicine to the Shoppers three months ago, and they accepted this and downloaded it. I tell the pharmacy staff who tell me they “can’t find it” which leads to……well, let’s just say a deterioration in the conversation.

As an aside, while I’m not allowed to endorse any specific pharmacy, I will say I’ve generally found care to be much better when provided by smaller, independent pharmacists who build relationships with their patients, rather than big chains that just seem to fly in itinerant staff.

Anyway, you get the point. In total it took about 3 hours on Saturday to sort through this mess and it just doesn’t have to be this way. The reason I wrote a blog about Health IT in Turkiye was to show that other countries do a much better job of managing this burden. I’m sure there are other examples and we need to learn from them.

The vast majority of my family practice colleagues practice family medicine because they genuinely like their patients, like providing comprehensive care, value the relationships built over time and feel like they make a difference in peoples lives. But unless we do something about this administration burden, I fear more and more will leave the profession, because at some point, being human, they just won’t be able to take it any more.